Show up to every call already briefed
Inboxer reads your email history with each attendee and delivers a pre-meeting brief to your inbox 30 minutes before a meeting detected from a Gmail invitation. Open items, suggested talking points, last time you spoke, recent context.
How most teams do it today
Real prep means scrolling Gmail for 10 minutes before each call to remember where you left off with someone. Most people don't do it - they wing the first three minutes of the call "reconnecting". For founders and sales reps taking 5+ calls a day, that's an hour a day spent either preparing badly or improvising. Existing meeting tools (Reclaim, Clockwise) handle scheduling but not the substance of what's been said between you and the other person.
How Inboxer does it
Inboxer detects meetings from the calendar invitation emails already in your Gmail mailbox - no separate Google Calendar or Microsoft Calendar permission is requested (on Outlook, detection is partial: invitations relayed as .ics attachments are detected, native invitations are in development). 30 minutes before each detected meeting, Inboxer assembles a brief from every thread you've had with the attendees in the last 90 days. Recent emails, commitments still open, open tasks, last action item. You read it in 90 seconds on the way to the call - replaces the 10-minute scroll with a curated summary. Briefs deliver to your inbox so you can read them on mobile without opening Inboxer.
Step by step
- 1
Meetings are detected from invitation emails (Gmail)
Inboxer reads calendar invitation messages already contained in your authorised Gmail mailbox. On Outlook, detection is partial: invitations relayed as .ics attachments are detected, while native Outlook invitations are in development. No Google Calendar or Microsoft Calendar permission is requested today. If direct calendar integration is introduced later, it will require separate consent.
- 2
Inboxer reads the attendee history
For each detected meeting, Inboxer looks at the attendees' email addresses and pulls every thread you've had with any of them in the last 90 days. Email subjects, key dates, commitments - all stay encrypted at rest and are processed under our no-training agreements with our AI sub-processors (see Privacy).
- 3
30 minutes before each detected meeting, a brief is generated
A scheduled job fires 30 minutes ahead of each detected meeting. The brief includes: who's attending, last time you talked, open follow-ups, threads that mentioned the meeting subject, and 3-5 suggested talking points based on the recent conversation arc.
- 4
Brief lands in your inbox
The brief delivers as a regular email from Inboxer to your inbox so you can read it on mobile, on the way to the call, without opening another app. It also appears in /meetings against the detected meeting.
- 5
Open a thread in one click
Every reference in the brief is a deep link back to the original email thread or task. If a talking point sounds wrong, you can verify the source before bringing it up.
- 6
Post-meeting summary closes the loop
When you enable the optional meeting bot for a call (Recall.ai, configured in Settings), Inboxer can generate a transcript, summary, and source-linked follow-ups afterward. The next brief with the same attendees will include those follow-ups automatically.
What changes after a week
- 10 minutes of pre-call scrolling becomes 90 seconds of skim - even for back-to-back calendars.
- You stop opening calls with "so where did we leave off" - you already know.
- Action items from a Tuesday call automatically appear in the brief for the Friday follow-up - no manual carry-over.
- Mobile-friendly: brief is a regular email, readable in the elevator or the Uber on the way to the meeting.
- Approval-gated: drafts and follow-ups suggested in the brief are never sent automatically - you decide what to action.
Try Inboxer on your real inbox
7-day free trial. No credit card. Connect your first inbox in about 2 minutes.
Start free trial