Follow-ups that don't slip - extracted, not remembered
Inboxer reads your sent email + meeting transcripts and pulls every commitment, follow-up and action item into a task queue. The mental load of remembering moves from your head to a list you can trust.
How most teams do it today
Most people track follow-ups in their head, on a sticky note, or as starred emails. All three lose entropy fast. A customer asks for a quote on Monday, you reply "Friday at the latest", then Friday arrives and you're three other fires deep. One commitment slipping costs a deal. Existing task tools (Todoist, Asana, Linear) require you to write down each follow-up yourself - the very thing your overloaded inbox is preventing you from doing.
How Inboxer does it
Every email you send and every meeting you attend is scanned by an extractor that pulls structured commitments ("I'll send X by Friday", "let me get back to you on Y") into a task queue. Tasks are tied back to the source thread or transcript so you can verify what you actually said. Overdue tasks surface a few days before the due date so the follow-up happens proactively - not after the customer pings you again.
Step by step
- 1
Extract on send
When you send an email, Inboxer's extractor reads the message body and identifies commitments you just made. "I'll get back to you next week" → task with a due date set to one week out, linked to the thread.
- 2
Extract from meetings
When a Recall.ai bot records and transcribes a call, the same extractor processes the transcript. Action items you said you'd take, dates you promised, decisions reached - all become tasks. The transcript stays linked so you can verify any disputed item.
- 3
Two flavours: commitments + follow-ups
Commitments are things YOU said you'd do. Follow-ups are things you're waiting on from someone else. Inboxer separates them in the task UI so you can scan the right list at the right moment - your daily review for commitments, your weekly review for follow-ups that have gone quiet.
- 4
Tabs in /tasks
The /tasks page has All / Commitments / Follow-ups / Overdue tabs. Each task links back to its source - click and you're reading the original email or transcript in two seconds.
- 5
Auto-archive after completion
Mark a task done with one click. Done tasks fade out of the active view but stay searchable. A done task still appears under the original thread for context, so a quick "did we follow up on X?" is one search away.
- 6
Re-extract on edit
If you edit an email or send a correction, Inboxer re-runs the extractor and reconciles tasks with the new message. No stale duplicates from drafts that got rewritten before send.
What changes after a week
- Every commitment you make in writing is logged, with a due date and a link to the source thread.
- Meeting action items don't depend on a frantic post-call note - they're extracted from the transcript while you're still in the next call.
- Overdue tasks surface 2-3 days before the due date so the customer never has to ping you first.
- Mental load drops: "what did I commit to this week?" becomes a list, not a feeling.
- Approval-gated: Inboxer doesn't send a single follow-up message without your explicit click - the task is the suggestion, not a fait accompli.
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