Theodore Dignet
Founder, Inboxer
Building Inboxer after years of running founder inboxes on the side of building product. Writes about how AI changes the texture of professional communication.
Posts by Theodore
- Email basics·7 min read
Email autoresponder: types, setup in Gmail and Outlook, and when AI helps
The four types of email autoresponder — vacation responder, acknowledgement, filter-based, AI-assisted — what each one does, when to use it, and the exact setup steps for Gmail and Outlook. Includes the common mistakes that cause autoresponder loops.
- Productivity·6 min read
Gmail keyboard shortcuts: the complete guide (2026)
The full list of Gmail keyboard shortcuts organised by task — navigation, selection, compose, label — plus the Outlook equivalents. Includes how to enable shortcuts (off by default) and the four combinations that save the most time.
- Email basics·8 min read
How to email a group in Gmail and Outlook: groups, distribution lists, and shared inboxes explained
Gmail groups and Outlook groups mean three different things depending on context: personal contact groups, shared inboxes, and distribution lists. This is the guide that separates them clearly and tells you which to set up for your use case.
- Templates·7 min read
Out-of-office email message: templates, best practices, and setup (2026)
How to write an out-of-office message that actually helps senders: the four-question structure, tone variants for different contexts, internal vs external split in Gmail and Outlook, and the common mistakes that make OOO messages worse than silence.
- Troubleshooting·7 min read
Why am I not receiving emails? Gmail and Outlook troubleshooting (2026)
Systematic checklist for missing emails on Gmail and Outlook, ordered by likelihood: storage, filters, blocked senders, forwarding, sender-reputation drops. Gmail tabs and Outlook focused inbox covered. When to escalate to support.
- Email basics·7 min read
How to end an email professionally: 10 sign-offs that work in 2026
The 10 sign-offs that actually work professionally, when to use each, what to avoid, and how to handle the closing line + signature combo without sounding stiff. With a context-matched table and AI-drafting notes.
- Email basics·7 min read
CC and BCC in email: meaning, when to use which, etiquette in 2026
The practical breakdown of CC vs BCC: what each one does, when to use it, the etiquette traps to avoid, and what to do about the reply-all problem. Targets the ~65,000/month search cluster around 'what does cc mean in email'.
- Review·8 min read
Fyxer AI review (2026): honest pros, cons, and who it's for
Fyxer AI categorises your inbox, drafts replies in your tone, and records meetings. It's a capable assistant - but the autonomy and the price won't suit everyone. An honest review, including where an approval-first approach fits better.
- Templates·8 min read
Auto-reply email examples: 10 templates + setup in Gmail and Outlook
Ten lift-and-use auto-reply templates organised by intent (out-of-office, acknowledgements, deflections, holidays, parental leave), the setup steps for Gmail and Outlook, and a note on when an AI assistant starts to be worth it.
- Comparison·7 min read
AI email for Outlook in 2026: what's actually available
Outlook users were second-class citizens during the first wave of AI inbox tools. That gap has mostly closed - here are the five options worth knowing about, organised by what they actually do.
- Workflow·7 min read
From meeting transcript to action items: the extraction nobody talks about
Transcription is solved. Extraction - turning the transcript into useful, non-bloated tasks - is where most meeting-AI tools still fall short. Here's what good extraction actually looks like.
- Opinion·7 min read
The case for approval-gated AI email (and against auto-send)
Fully-automated AI email sounds great until the model ships something you wouldn't have. Why every credible product in 2026 keeps a human approval click between the draft and the send.
- Explainer·8 min read
How AI email triage actually works
Every 'AI email' product claims smart triage. Almost none explain the mechanic. Here's the unmagical breakdown: how the classifier decides, what categories matter, and the failure modes nobody talks about.
- Feature·6 min read
Voice-matched AI drafts: how the model learns to sound like you
AI drafts have a recognisability problem. Voice matching is the technical answer - fewer 'I hope this finds you well' openers, more drafts indistinguishable from the email you'd have written.
- Workflow·8 min read
How to reach Inbox Zero in 2026 with AI
A practical workflow for keeping any inbox at zero - triage, drafts, and meeting follow-ups, all driven by AI but kept under human control.
- Workflow·6 min read
5 signs your inbox is costing you 10 hours a week
Most knowledge workers tolerate inbox dysfunction the way we tolerate slow wifi: by adapting around it. Here are the five most reliable signs you've crossed the threshold where a tool starts paying for itself.
- Comparison·6 min read
Gmail vs Outlook AI assistants: what we learned building both
Building Inboxer for both Gmail and Outlook surfaced real differences in how the two providers expose their APIs. Here's what matters for users.
- Use case·5 min read
From 200 unread to nothing: how founders use Inboxer
Inboxer's most common user is a founder drowning in 200+ unread emails. Here's the exact playbook the busiest of them follow to get to zero.